Vacancy: Executive SecretaryRole Summary: We are seeking a highly organized and proactive Executive
Secretary to manage the Director’s office and provide comprehensive administrative and executive support to ensure smooth and efficient
operations. Key Roles and Responsibilities:
Manage the Director’s daily schedule, meetings, and appointments
Handle all official correspondence, emails, and document preparation
Maintain and safeguard confidential records and documentation
Oversee petty cash management, including tracking and reconciliation
Support procurement processes, including coordination with vendors and internal teams
Coordinate and support internal meetings and events
Liaise effectively with internal departments and external stakeholders
Provide proactive administrative support to ensure seamless office operations
Serve as Secretary to the Board - includes preparing Board agendas, coordinating meetings, recording and circulating accurate minutes,
and ensuring timely follow-up on Board decisions and resolutions
Requirements:
Minimum of 5 years’ experience in administrative or executive support roles
Strong organizational, communication, and multitasking skills
Ability to handle sensitive and confidential information with discretion
